7 Tips for Using QuickBooks 2015

Quickbooks Enterprise 2015

Quickbooks Enterprise 2015

QuickBooks 2015 offers a variety of new and improved features that make it easier for small business owners to take care of accounting. The updated version includes a number of changes that users have been asking for, including improved efficiency, customer tracking, and insights. Take a look at these quick tips for getting the most out of QuickBooks 2015, but bear in mind that features may vary based on the version of QuickBooks you are using.

Get quick performance updates with the Insights Tab. QuickBooks now makes it easier to access an overview of how your company is performing, directly from the home page. The Insights tab provides real-time information on performance and allows easier sharing of vital information with your accountant. Use the Insights page to get the information you need at a glance without having to run a report, saving time and helping you to keep on top of changes.

Use Enhanced Reports to save time. The enhanced reports for 2015 save you time as well as make reports easier to share, understand, and discuss. Multiple reports can be sent in a single email, and the layout of the reports is easier to read than in previous versions. Use of the new comments feature is one of the best tips for getting more from QuickBooks reports – you can now add additional thoughts, explanations, and insights right along with the reports. In addition, you can save time with the new ability to search report names via filters, which you’ll also find are now in alphabetical order for ease of use.

Track unbilled hours more easily. The Income Tracker has a new feature that will allow you to keep up with unbilled hours – the new Time & Expenses section. Use this feature to see at a glance your unbilled hours and take any necessary action quickly and easily.

Keep customer notes at hand. For 2015, QuickBooks has added a Notes feature that will allow you to add notes and comments regarding customers – or employees – and have them at hand whenever you need them. Notes can be pinned so that any action items are right up front and important details won’t be forgotten.

Use shared folders to keep your accountant in the loop. One of the improvements for 2015 is the option to share your company file with your accountant via a simple portable file system. You can keep everything up to date and allow your accountant to easily access information as needed in one QuickBooks folder, a more streamlined approach than the previous sharing system.

Updated reminders window keeps things from falling through the cracks. The reminders window is more useful than ever in the new version of QuickBooks, thanks to a cleaned-up appearance. Use this window to keep tabs on important reminders as well as notifications, including your to-do list, accountant notes, items that are overdue, and more.

Keep track of billable time and costs more easily. Put this feature to greater use in the new version, thanks to an update that shows all records available as you add billable time and costs to an invoice. Thanks to this feature, you’re less likely to miss something important.

Quickbooks 2015 Enterprise Gold
Quickbooks 2015 Enterprise Gold subscription includes all of the functionality of the Silver Edition + QuickBooks Enhanced Payroll so that you can easily pay employees, pay and file taxes.
Manufactured by: Intuit
SALE $1,300 (price based on 1 user) New

Is Your Business Using the Right CCTV System?

IR Camera

IR Camera

A closed circuit television system is a vital part of your business security system, but it’s only as good as the equipment you choose. The right CCTV system can make all the difference when it comes to preventing and uncovering losses to your business. Does your system need an upgrade? Consider these features before you make a choice.

Color or Black and White?

There are arguments for both sides when it comes to the debate between black and white and color cameras. Black and white usually provides a clearer picture due to higher resolution. Color, however, can provide information that can be important to an investigation. Where your cameras are used – indoors or outdoors, in public locations or employee-only areas, as well as the distance from the area being recorded – can help you to make this decision.

Camera Resolution

There may be nothing more important when it comes to getting usable information from a recording than the resolution of the camera. Higher resolution results in a clearer picture, more details, and the ability to zoom in without losing focus. It’s a good idea to select the highest resolution your budget can manage. This may mean choosing black-and-white cameras if you can’t achieve the necessary resolution with color, but it’s important to take all aspects of your recordings into consideration before making that decision.

Selecting Lenses

There are a variety of lenses available for security cameras, and it’s important that you choose the one that fits your needs. The focal length and field-of-view required depend on what you need to capture with the camera. License plate cameras, for example, will need a different field-of-view than those used for customer transactions.

The FBI recommends that the area of interest take up approximately 15 percent of the camera’s field of view, so if your lenses do not meet this guideline, consider a change. It’s also vital that you make certain that you have the right focal length for the distance between the camera and the subject of interest.

Light Level and Infrared Cameras

The level of light in the area of interest makes a difference in the type of camera you will need. Low-light areas require infrared-sensitive cameras, and they will do best with black and white for a better picture due to the sensitivity of the detectors. On the other side of that coin, infrared-sensitive cameras can affect how darker colors appear on recordings, making them a poor choice for well-lit areas. Your business may require a combination of both types to fully cover all areas.

Analog or Digital Cameras?

Today’s new digital cameras have a lot of appeal because they are a newer technology, but they are not always the best choice. Analog cameras tend to perform better in low-light situations, but digital (IP) cameras record at higher resolutions. Digital cameras may have more problems with dropped frames and latency in the recording, and they do not have the same number of resources for encoding, hardware, and software as analog cameras do. It’s important to consider your budget, where the cameras will be used, and the kind of resolution you require before you make a decision between digital and analog.

5 Ways to Increase Point of Sale Security

POS Security

POS Security

Recent large-scale data breaches at major retailers have put a bright spotlight on the security of customer information, particularly when it comes to point of sale systems. Neiman Marcus, Target, and most recently Home Depot all revealed major breaches in the last year that affected millions of customers. While smaller businesses may not process the data of millions, they are still at risk of being targeted. In fact, small businesses are often at risk because they don’t have the resources of larger companies to put into security measures. No matter what size your company or your security budget, there are some steps you can take to protect your customers.

Point of Sale, Point of Breach

POS systems are often the target of hackers looking to obtain private information. After the breach at Target that left millions of customers’ information compromised, the company responded with an overhaul of their POS systems. The Neiman Marcus breach was the result of malware that had been installed by hackers in the sales system. Strong security measures surrounding your POS system can make all the difference when it comes to keeping your customer’s information safe, and these five tips can improve your POS security.

1. Upgrade Whenever Possible

The older the technology your POS system uses, the greater the chance hackers have figured out a way to get in. Use the best, most updated systems you can get, and update them as frequently as possible. Stay on top of any software upgrades for your systems, as they will address the most recent security concerns.

2. Restrict Internet Access on Business Computers

Use of computers to browse the web, use of social media sites, and other personal use of computers can expose your POS system to multiple threats. Make sure that all users understand the seriousness of these threats and restrict access whenever possible. Ensure that remote access is disabled so that no one can remotely access your systems.

3. Put Password Policies in Place – and Enforce Them

Strong passwords are one of the building blocks of good security. Never use default passwords; create passwords that are strong, complex, and difficult to guess; and change passwords regularly. Any third parties involved in your security systems should be as stringent about passwords as you are, and make sure they do not share passwords across customers. Restrict knowledge of the passwords to only those who absolutely require access.

4. Keep Customer Information Controlled

It may seem obvious, but stringent policies regarding how credit card information is processed and stored are key to POS security. Make sure that entire credit card numbers never appear anywhere, including receipts, and do not record PIN or CCV2 numbers. Use the best encryption technology to ensure that all data is being transmitted securely – data in transmission is at high risk of being intercepted.

5. Use Firewalls and Antivirus Software

The Neiman Marcus breach resulted from malware that allowed hackers to access credit and debit records. Securing your systems with strong firewalls and the best antivirus software can prevent hackers from accessing your sales system to install malware. Make sure to update your software regularly to protect against the latest weapons in the hacker’s arsenal.