What Kind of POS System and Hardware Needed for Your Business?

barcode scanner

The POS system is considered to be the heart of any business that you will need sooner or later, especially when you are setting up your salon, retail store, or even a restaurant. Once you have made your decision about the POS software, you will need to choose the best POS hardware and decide whether you want to buy or rent the setup. 

Here are the hardware options you will need to consider – 

POS Screen – Since most of the POS software programs rely on cloud technology these days, even small screens can process large amounts of data without consuming ample space. An iPad is the smartest thing you will need to create new checkouts and it is very user-friendly. 

Printer – A printer is still needed in a store, despite the increasing popularity and use of emails and text because paper receipt is still used by customers. A printer is also required for employee schedules and labels. 

Cash Drawer – Be sure to have a cash drawer to keep your change safely in your store. 

Payment Terminal – It assures safe payments for both the customer and business. You can get the card terminal from your bank which controls our transactions. 

Barcode Scanner – The transaction process can be automated by scanning the items through a barcode scanner. It scans the contents, item details, and price and displays the same on the screen without manually entering them. You can connect the barcode scanner to inventory management and ensure the safe passage of data between the checkout process and warehouse at the same time. 

You can also add other devices to your POS – 

Customer display – If you want your customer to see the total amount of their bill, you can add this hardware. But it displays only two lines of text and it doesn’t show all the data. 

Label Printer – It is required to print price tags but any other printer can do the same. 

POS System Packages You’ll Need 

Basic

This reliable and classic set consists of a barcode scanner, touch screen, printer, and cash drawer. You can find products quickly and add the same in one movement. You will also need a mouse and keyboard for the checkout process and adding information like product info and customer data.

Flexible 

This compact set is both portable and aesthetically modern. It can be used in a pop-up store too. It is best for small businesses which prefer mobility and don’t have to deal with a huge cash flow. You can use the tablet as a POS terminal and check the printer. The set has Bluetooth connectivity. So, just one power socket is sufficient. Once you command the sale, it will open the cash drawer automatically. 

Self Checkout 

This setup is of great help for stores with fewer employees and smaller premises. It is very simple to set up a self-checkout as you don’t have to use any other hardware. All you need is a check printer, touch screen, card terminal, and barcode scanner. You can add a weighing scale if you sell items that you have to weigh at the time of checkout. You can also adopt self-checkouts which are user-friendly, logical and cost-effective. 

Do’s and Don’ts for Cleaning and Sanitizing your POS System

With the wake of COVID-19, it becomes very vital for businesses to clean and disinfect their belongings to keep their staff and customers safe. There are certain things you should do and avoid to sanitize your payment hardware and POS system. First of all, here’s what you shouldn’t do. 

Don’ts 

  • Don’t spray POS hardware directly. Spray on the soft cotton cloth first and wipe. 
  • Don’t use the POS monitor when it’s still wet. 
  • Don’t use cleaners that are alcohol-based and contain harsh chemicals.

Do’s 

  • Wipe down the surfaces with a soft cloth. 
  • Dust off the screen and sanitize. 
  • If possible, use a stylus and avoid using a touchpad. 
  • Make contactless payments easier for customers. 
  • Wear gloves while sanitizing. 

Clean and sanitize every device you have on your counter, such as payment devices, barcode scanner, tablets, iPad, etc. Use a cotton swab to wipe all the corners of small devices like credit card keypads. 

When you should clean up your POS system? 

You should clean up all your POS equipment every day. Considering the risk of Coronavirus infection, your team should sanitize all your POS devices even more frequently, especially when you are receiving heavy footfall of people after lockdown. 

You should clean up your POS equipment every hour to ensure the safety of your customers and your staff. You can also set up the rotation to clean up and sanitize your devices every hour. You can also set a schedule to remind your staff to sanitize POS equipment.

You may be worried that your sales process may be affected by engaging staff in regular cleaning. But you should also keep in mind that health and safety are more important than anything else for everyone until things get back to normal.  It also assures your customers that your store is well sanitized.