5 Pros and Cons of Cloud-based, Online POS Systems

Cloud POS systems have been very popular and viable over the years for SMEs and retailers.  They can be accessed using any web browser as “Software as a Service (SaaS)”. According to a study conducted by Techaisle in 2015 on adoption of cloud computing, cloud POS can save operation costs and improve visibility and productivity in SMBs. However, not all retailers should look for a cloud POS. Here are some of the pros and cons to consider before investing – 

Pros

No specific hardware needed – One can simply use an internet browser to access cloud POS software. Hence, there is no need to spend more on costly equipment for running it. In addition, it can be used on a tablet, phone, or PC with an internet connection. 

No training required – Usually, medium and small retail businesses don’t have enough IT skills and it can be costly to outsource talents. Cloud-based POS takes care of all those issues and helps retailers to save money. 

Always up-to-date – Obsolete technology is highly responsible for slowdowns and errors. Vendors can easily update and manage the cloud infrastructure to stay ahead of the latest technology and security updates. 

Cons

Subscription – It is both a pro and a con. SaaS usually comes in annual or monthly fee and retailers have to bear little or no heavy cost upfront. For small retailers with less devices, it is usually more manageable. But according to how long it is required, number of features and devices needed to run on, monthly fees may be costly in the long run. So, here you need to do the math before opting. 


Connectivity – The only requirement you need to fulfill here is a stable internet. In case you lose the connectivity, you lose the sales. To avoid it, many retailers use two or more network services, just in case.

Top 4 Best POS Software Every Business Should Look for in 2022

From digital payments to sales, POS systems are known to improve customer experience and help business owners to keep track of sales, inventory, and staff productivity. In addition, they support omnichannel strategies for smooth interaction between phone, in-store, and online sales. With so many POS systems out there, choosing the best is overpowering for a small business. Here are some of the best POS software brands every business should consider in 2022 – 

1. Square (Best among all)

If your small business needs a lot of flexibility to grow, Square is the best start. It comes with three plans with integrated payments. The Free Plan requires 2.6% plus $0.10 as processing fees for credit card payments, Plus plan requires additional 2.5% plus $0.10 for cash payments and online transactions require 2.9% excluding $0.30. There are customizable options in the Premium Plan. The brand offers iPad stands and “mobile square readers” to tailor your setup. All these plans include sales reports, barcode scanning, e-gift card and invoice options, options to sell on Instagram, time-tracking, timecard reporting, sales reporting, and options to view inventory which is low or out of stock. 

2. eHopper (Best in Value for Money)

It is a cost-effective program for every small business owner. It includes four plans with integrated card processing. All versions will have features like email or print receipts, inventory management, reporting options, tip management, and customer management. 

3. TouchBistro (Best for restauranteurs) 

It provides cloud-based analytics to restaurant businesses to help them boost their sales of food and beverages. The price for a software license starts @ $69/month. It has a lot of features and tools for operations like smooth touch controls, receipts to control cost of inventory, cloud portal to access reports and data, etc. 

4. Shopify (Best choice for eCommerce businesses)

It enables businesses to track their online and in-store sales directly through their mobile dashboard. There are different plans to choose for Shopify POS, which include blog and e-commerce website, along with features, i.e. from $29 to $299 monthly. 

How to select the best Restaurant POS software for the food business?

In this present scenario, POS becomes the primary need of the restaurant, or you can say that any food business. The term POS stands for the Point of Sale, which works on enhancing the efficiency of your restaurant work. The restaurant POS software is not only used for printing the bills but is fruitful in restaurant management. 

This software is beneficial for automatic billing, reporting, analytics, central customer relationship management, etc. To get all these benefits, selecting the best restaurant POS software is essential. Here are some points that you can keep in your mind while choosing the best POS software for your food business. 

  • Decide your restaurant’s needs.

 All the restaurants have the exact operational needs. So, choose the POS software that comes with the features which fulfill all of your requirements. Additionally, you must consider some other features as per your restaurant type, such as:

  • Fine Dining 

Suppose you have a fine dining restaurant, your POS must-have table billing features. It makes billing more accessible and convenient. 

  • Bakery

Choose that POS which comes with the advanced feature of reminder that ensures you about on-time delivery. 

  • Pub and Bar

The feature of the split is fruitful for generating separate bills for foods and drinks. 

  • Sweetshop

If you run a sweet shop, make sure that your POS has an automating pricing system, detailed tracking of advanced features, customized bills, and so on.

Functionalities of the Restaurant POS

Choose the restaurant POS software which comes with various following functionalities, which include:

  • Automatic billing 
  • Stock & Inventory Management 
  • Recipe management 
  • In-depth reporting 
  • Live Data tracking 
  • Mobile Reporting 
  • Offline reporting 
  • CRM & Loyalty Program Integration

Ease of use

No one can deny the fact that the restaurant industry is considered to have the highest attrition rates. Not all the workers are skilled, but the post of the cashier is essential. So, while choosing the best POS software, make sure that it is easy to use for your workers.

These are some features that you must consider while selecting the best restaurant POS software. Apart from these features, make sure that your POS software comes with the latest trends that include;

  • Online ordering 
  • Online payments
  • Online table reservation 
  • Table billing 
  • Restaurant Marketing, and so on.

Final Words

So, the features mentioned earlier will help you in choosing the ideal POS software system. It is essential to choose the best after doing the deep research.