POS System is actually a combination of software and hardware system which is used widely in a POS store for billing. Basically, it has different units to display product weight, total orders, and other details. It has a printer for receipt printing, cash register, and scanning barcodes. You need to set up the software, hardware, and POS terminal to set up a POS system.
There are two components of POS hardware, which include a display unit and a barcode scanner. You need both of these devices to view transactions and scan a product. Here are some other products to look for –
Power – If you prefer to install the complete POS system, you should also invest in a UPS to avoid loss of data in case of a sudden power cut.
iPad POS – There are some POS programs that work through an app or a browser. If you prefer using an iPad as hardware, some apps support scanning through the camera. You can use Square for making payments and combine all components in one.
Connection – You may want to connect all the hardware parts to the web and to one another. You must have internet access in case of cloud POS.
Receipt printing – You can connect the POS system or iPad to your desired printer, pick a template for receipt printing, and print. You can just email the template if you want to save papers.
Whether you prefer a cloud-based product or native POS system, follow these steps –
Cloud POS – The process is a lot easier if you go with a cloud-based program. You don’t have to worry about the backend and you just have to integrate the database of your store with POS software.
Native POS – Software vendors usually send their executives to your location to set up the POS system and give you a demo.
iPad POS – If you prefer iPad POS, you will simply need to log in to your account and choose templates and update inventory on the iOS app.
POS Terminal Integration
Attach the card reader to your POS system with the same or different internet connection to set up your POS terminal. Better inventory management is one of the major advantages of moving to a POS system. Take your time to update your inventory details in POS to do the following things –
accept payments for orders with various terminals
for order processing in the store
get up-to-date stock and inventory information
figure out how much you are going to sell over a time period
plan purchase orders on the basis of your needs in a retail store
If you are planning to invest in a POS system, consider the above things you will need for your business.
Over 73% companies have moved their application or a part of their infrastructure have been backed up to the cloud, as per the Cloud Computing Survey. There are still a lot of myths related to restaurant POS systems and cloud computing. Due to these myths, some restaurateurs avoid switching to cloud POS solutions and refrain from using the most innovative and solid POS solutions that can make their operations smoother.
Many restaurant owners don’t trust cloud POS systems and their credibility, despite having a lot of benefits of cloud POS and avoid leaving their traditional POS system. With that said, let’s discuss some of the common myths of cloud POS for restaurants –
1. Switching from Old-School POS to Cloud-based system is time consuming and not that easy
Many restaurateurs feel that it takes a lot of time to take the whole data to cloud from local servers and they might lose vital business data. On the other side, it takes several days to implement traditional POS. In fact, you can easily set up the whole cloud POS solution within a day. You just need at least 2 hours to integrate all your restaurant menus with cloud software. Many restaurant owners are worried about losing data during migration. But a robust cloud POS can retail all your old data by keeping it online. It is known to have a user-friendly interface and detailed architecture. So, it doesn’t need any special training.
2. Cloud POS is expensive
In fact, cloud POS is significantly more affordable than traditional POS. Old-school legacy POS systems need expensive servers and bulky hardware which need a lot of maintenance. On the flip side, cloud based POS can save upfront cost as it doesn’t need expensive servers. It just costs a subscription fee upfront, varies as per your specific needs. There are no expenses or hidden charges in re-installing the cloud system as it stores everything online.
3. There is no Assurance of Complete Security
It is another common concern of restaurant owners that their daily operations are at risk of security threat. Security of data on SaaS application is another common concern. They prefer physical servers for data storage. But cloud POS is very much secure as it backups the data with several security features and provides responsive and reliable access to the restaurants. You can have responsive and easy access to the data. On both backend and front end, database information is encrypted by these systems and there is no data breach here.
4. Software Updates make the system lagging
Cloud software provides smooth services flow with larger bandwidth without any issues related to lagging during the operations. Cloud POS updates smoothly with new software versions or features. Only the central system must be updated and it reflects in all other devices automatically.
Whether you are an experienced merchant or just starting a retail business, you need to choose the right POS system. A POS is a central component and it is more than just a way to conduct transactions. An ideal POS system can ease and merge important business functions and provide the right stream of data that can be used to make informed decisions. Here are some of the features of POS system to look for –
Compatibility and Setup Cost
The cost of running POS is quite low but the initial cost may be more than expected. You need to invest in a POS program along with new barcode scanners, cash drawers and other hardware, unless you choose the POS which can support your existing hardware.
Consider the features you need
POS systems are used in several businesses, whether salons and cafes to retail stores and gyms. The features required by your business are quite different to other merchants who may need POS. You have to choose the system with all the right features to make your business grow. You may list down all the features you need the most and use it for your search.
Find out if you need cloud-based POS
A lot of businesses are moving to cloud based POS. Unlike traditional POS which are based on servers either at company locations or physical locations, cloud POS can store all the data in the cloud. This way, you can access the data on the go from a digital space. You just need an internet connection. Some people worry about security. The fact is that data is encrypted on the cloud.
Retail businesses are known for heavy staff turnover, especially in festive seasons. They usually add temporary staff to deal with increasing demands. However, training is a main turnoff as experienced teams have to be taken off of their common duties to train newer teams. So, it is vital to look for a retail POS which offers a lot of training materials and which is user-friendly as well. You can make the training process smoother and speed up the new staff in no time.
Usability of desired POS
A business cannot invest in a POS system which is not easy to use. So, it is very vital to look for the one which can be used on a daily basis without having to read a manual. It should be able to improve productivity. It is very vital in stores and fast-paced environments which have higher staff turnover.
Helps in Business Growth
You may be comfortable with your old store but you never know whether your business will grow like your rivals. There is a limit set by some POS systems for the number of registers and outlets that stores can use. It means there is a limit on the growth for your business before investing a significant amount on a whole new POS. So, it is better to look for a POS system which is flexible enough to meet the needs of your outlet and help you in growth from scratch.